Benefits Of High Impact Business Writing In English

Whether it be English or any other language in the workplace, communication skills are always crucial to your success in the professional world. It plays a significant role in building your career. This is very commonly seen amongst all online spoken English courses in mumbai that there is a lack of clarity between business communication and the English we generally use in our conversations.

Here, in this article we will discuss what business writing really means, and also the benefits of high impact business writing.

Business writing, which is an important element of business communication, is used to convey relevant information to the reader in the most effective manner in the workplace. It includes memos, emails, reports, proposals and notices. Through robust business writing, we share significant information keeping the concerns of the audience in mind.

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Here, we are going to provide you some examples of business writing that you may encounter in the workplace:

• E- Mail

Email writing is considered to be one of the most common types of business writing. A sender can effectively use this tool to convey his message to the targeted audience in no time. In current times, the email writing has got so much value in the business as the message that you write is also considered to be a written proof of communication. Email includes the following list of elements in order to convey his message.

1. Subject Line: this section used to show what the email is about.

2. Sender: This section of the email includes the email address of the person who sent the message

3. Recipient: If you are receiving the message, your email address probably won't appear here.

4. Salutation: This is the next part of the email format where you express your greetings to the recipient who will receive that message. Here is one thing that you will need to ensure that what you write here in this section should match the tone you will maintain in the rest of your email.

5. Email Body: This section includes the part of the information that goes to the recipient. The effective emails keep the message very crisp, short and concise. Rest Extensive part of the information should ideally be presented through a file that can be attached to the email.

6. Closing Statement: The email should always be ended with a closing statement. Formal closings generally include “Sincerely” and “Thank you,” while more friendly messages can use “Talk to you soon!” or “See you later!”

7. Signature: This section includes the sender's Name and position they hold, company and even company logo. The signature’s information helps the recipient know details of the sender.

• Business Letter

Another element of business writing can be a business letter refers to a formal document which is written by an organization to another. Individuals can send it to a colleague, supervisor or professional associate. This can be categorized as a leave application letter that one can write to convey the reason for being on leave. A resignation letter to convey their decision to leave a job and many more.

• Reports

Another business writing element includes “Report” which describes an event or any ongoing project or a project that has already been commenced. A business report contains a very specific set of information that happens to be crucial to the business or a specific project. It provides the data and related information based on which business owners and decision makers make some good and qualified decisions in the business.

• Memorandum or Memo

Memos are known to be a way of business writing that includes a brief message that a user can send in order to communicate with others on a particular topic. If your team has performed a nice job, you can then write a memo to thank everyone for their hard work. This can also be used to update them on a project’s progression. Memos are typically used by the companies for mass communications rather than personal messages. For example, If the resource management department of your organization makes a new rule then it can simply use the memo to update others.

• Handbooks and Meetings Agenda

A handbook is a manual to instruct employees. It provides information to ensure that the employees understand and comply with company policies and procedures. MOM is considered to be one of the most important ways of improving business writing as this clearly outlines the information related to the topics you cover in the meeting. This helps incredibly to recall what you discuss and accordingly things are implemented according to the plan. Every Single time when you are in the official meeting. Create MOM (Minutes of meetings) and then you will never make any mistake related to the points that you want to cover in the meeting and finish the meeting in a meaningful manner.

If you are looking to improve your business writing in English, you need to learn English online first to be able to strengthen your command over spoken and written english.